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Do presenters get discounted conference registration?
One primary presenter per session receives a discounted registration rate of $449. If there are multiple presenters per session, only one may receive the discount, others will pay the full rate. Presenters are responsible for registering themselves for the conference and making travel/hotel arrangements. If a presenter cannot attend the full conference, entry for their session only can be granted. If you are a presenter coming in for your session only, you must contact EACE HQ at [email protected] so the proper entry badge is prepared for you to pick up at registration.
Presenters needing financial assistance to attend are encouraged to apply for a Professional Development Grant and/or Diversity & Inclusion Scholarship.
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When will I find out if my proposal was accepted?
Everyone who submitted a proposal will be notified by early March. Only the primary/lead presenter will be contacted and is responsible for communicating with co-presenters, if applicable. Lead presenters with accepted proposals will be contacted via email provided on the submission form. Confirmation of acceptance is required by the deadline provided or the invitation may be forfeited. Please monitor your spam folders during this time for important communications.
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When will I find out the location and date of my session?
Presenters will be assigned a date and time based on the EACE26 Schedule. The programming schedule will be posted to the website in April 2026.
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What do I need to bring for my presentation?
Presenters will be provided with basic WiFi, a projector, and cable in your assigned break-out room. You are required to bring your own laptops, chargers, and adapters (if applicable). Adapters are typically only needed for Mac devices. Laptops will not be provided on-site.
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What technology will be available in my session room?
Break-out session rooms are equipped with a podium with microphone, standard WiFi, and an LCD projector package. This does not include sound playback capabilities from laptops. Additional A/V requests cannot be guaranteed.
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Are options available for presenters to participate virtually?
No, EACE26 will be a fully in-person event unless otherwise announced. All co-presenters must be there in-person and cannot present virtually.
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How will my session room be set?
Unless otherwise discussed, break-out sessions will be set in classroom/theater-style. The ratio of classroom to theater seating will depend on registration numbers.
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Do my co-presenters/panelists need to register for the conference?
Yes. All presenters are responsible for registering should they wish to attend the conference. Presenters not registered for the conference do not have access to the event, including any social/food functions. ALL presenters will need a badge to enter the meeting space. If you or one of your co-presenters are not registering for the conference, contact EACE HQ by May 29, 2026. The appropriate presenter-only badge will need to be picked up at the Registration Desk to access your session.
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Do I need to follow any guidelines for my presentation?
As part of Diversity & Inclusion initiatives for EACE26, presenters will be required to prepare and present slides in a universal design format that focuses on respecting diversity and creating a culture of inclusion. Click here to view the Universal Design Format guidelines and download the PowerPoint template.
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Does EACE print copies of my handouts to distribute?
EACE does not print copies of break-out session handouts or presentations. You can expect to be contacted closer to the event with instructions on how to upload presentations and/or handouts to the conference mobile app.
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What if I have changes to my original presentation proposal?
Any changes to your proposal should be indicated on the presenter confirmation form. Any major changes, such as a topic change, will need to be approved by the 2026 Annual Conference Programming Committee Co-Chairs. Updates to the final programming posted to the website must be submitted to EACE HQ.
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What comes with my registration?
Full conference registrants have access to all sessions and events on the schedule unless otherwise noted. The following meals and coffee breaks are included:
- Wednesday Lunch
- Wednesday Coffee Breaks
- Hors D’oeuvres and Drinks at the Welcome Reception
- Thursday Breakfast
- Thursday Coffee Breaks
- Thursday Lunch
- Thursday Entertainment Night Drinks & Snacks
- Friday Brunch
- Friday Coffee Break
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How do I register group members for the Annual Conference?
You cannot register other individuals unless you are a Key Contact on a group membership. (See here for how to designate Key Contacts.) If you are a Key Contact, you will see a button that says "Register Linked Profile."
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Where do I pick up my registration materials?
You will need to pick up your name badge along with conference materials when you arrive at the conference. View maps in the Conference App for location and visit the schedule of events webpage for registration desk times. Remember to wear your name badge at all times, as it serves as entry to all conference functions, including social functions.
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What do I do if I need to cancel?
All cancellation requests must be made in writing to [email protected].
- An 85% refund will be granted when the cancellation request is received more than 60 days prior to the scheduled event.
- A 50% refund will be granted if the request is received between 59 and 10 days prior to the scheduled event.
- No refunds will be granted if the request is received fewer than 10 days prior to the scheduled event.
If a written cancellation request is not received, the registrant will be liable for the entirety of the registration fee, regardless of attendance or absence from the scheduled event.
Any requests for exceptions to the cancellation policy due to an extenuating circumstance may be reviewed by the respective Committee Chair(s) who in turn will recommend the appropriate refund and action to the Board of Directors. Extenuating circumstances can be (but not limited to) death in the family, major illness, etc.
If the event is cancelled by EACE, registrants may be extended a full refund (100%).
You may also consider transferring the registration to someone else in your organization. See below for instructions.
Hotel room cancellations must be made by the registrant. Failure to cancel in accordance with the hotel's cancellation policy may result in a no-show fee charged to your credit card. Check your reservation email for details on the cancellation policy.
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Can I transfer my registration if I can no longer attend?
Yes! You may transfer your registration to someone else in your organization. There is no fee for equal transfers. If you are transferring to a non-member, you will be invoiced for the difference in member vs non-member pricing. The request must be made via email to [email protected] and include the name and email of the person you are requesting to transfer registration to.
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I am a member of NACE. Does that mean I receive member pricing for EACE?
No. EACE is independent and autonomous from the national association.
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Is there a deadline to book my hotel room at the group rate? Where do I make the reservation?
The deadline to book your hotel room at the discounted group rate of $235 per night (plus taxes/fees) is 5:00 pm on May 27, 2026. Rooms are subject to availability, therefore, it is recommended to book your room early to guarantee your reservation.
Book online here.
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What is the deadline to cancel my hotel room reservation?
Hotel room cancellations must be made by the registrant. Failure to cancel in accordance with the hotel's cancellation policy may result in a no-show fee charged to your credit card. Check your reservation email for details on the cancellation policy. View other hotel policies here.
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Can I receive the discounted room rate for dates before and/or after the conference?
Yes. The discounted room rate of $235 (plus taxes/fees) is available to EACE attendees from Friday, June 19 through Sunday, June 28, based on hotel availability. You can easily extend your stay past the conference or come in early to see the sights, all through the booking link. The deadline to lock in the rate is 5:00 pm on May 27, 2026 and is subject to availability.
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Does the hotel provide transportation to/from the airport?
No, the Wyndham Grand Pittsburgh Downtown does not provide transportation. Taxi/Rideshare services and bus services are available from the Pittsburgh International Airport (PIT). Fares are approximately $40 USD for taxi/Uber and $2.75 USD for the bus (Pittsburgh Regional Transit 28X Airport Flyer). For more bus route details and mobile tickets in Pittsburgh, click here. For more hotel information click here.
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What are the driving directions to the hotel? What are the parking fees?
The Wyndham Grand Pittsburgh Downtown is located at 600 Commonwealth Pl, Pittsburgh, PA 15222.
Self parking is available within walking distance for a fee. There is valet parking onsite for $44 per night.
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How do I get an attendee list?
Approximately 1-2 weeks prior to the event, you can expect to receive an email entitled "Tips For Your Trip." This email will contain the attendee list including name, organization, city, state, and email in PDF format. EACE does not distribute attendee lists in excel format. Attendee lists are not distributed by request.
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How do I register others for the conference?
Only designated Key Contacts within a group membership can register others for the conference. (See how to designate Key Contacts.)
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When will break-out session information be available?
Break-out session information will be available on the website in April 2026.
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Will I receive a printed conference program?
EACE does not provide printed copies of the schedule. The interactive schedule, presentation handouts, speaker bios, transportation information and more is easily accessible from your mobile device via the Conference App! If you prefer a printed copy, please print out the schedule to bring with you.
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What is the conference attire?
Business casual is suitable for all conference activities. Social functions are casual. It is recommended to dress in layers as meeting rooms can get chilly.
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Do I receive continuing education credits for attending?
Many conference sessions may offer credit through SHRM for attending. Sessions offering credit will be noted on the schedule.
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When will the 2026 EACE Annual Conference App be available?
The EACE26 Mobile App will be available approximately 3 weeks prior to the start of the Conference. If you need any technical support with the conference app, please contact our app provider, Whova, at [email protected].
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Will there be free WiFi at the conference?
Yes. Complimentary WiFi is available in all guest rooms and in the meeting space. Meeting space WiFi information will be posted at the EACE Registration Desk.
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Can I bring my spouse/children?
Although attendees may bring family members to the hotel, only paid registrants wearing conference name badges will be permitted to attend conference events and food/social functions.
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