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2020 Annual Conference - Session Proposals

If you submit a proposal to present at the 2020 Annual Conference August 5-7, in Baltimore, Maryland, you will be notified in February 2020 regarding the status of the proposal(s).

Session Topics

For a limited time, the EACE Programming Committee is accepting session proposals on the following topics:

  • Assessment (best practices, new approaches, learning/graduate outcomes)
  • Community Colleges/Small Schools
  • Marketing and Technology
  • Employer Relations and Recruiting

Important Information 

  • EACE is offering ONE 50% OFF conference registration per accepted break-out session, to be awarded to the lead presenter. Lead presenters may opt to transfer the discounted registration to a co-presenter only. This offer is not applicable to speed learning presenters. You MUST register by the early bird deadline (April 30, 2020) to take advantage of the discounted registration. 
  • Presentations are expected to stick closely to what is proposed on your form. Incomplete forms will not be accepted. ALL co-presenter information must be included at the time the proposal is submitted.
  • Presenters will not be compensated.

  • ALL presenters are responsible for registering for the conference. If you are coming in to present your session at the designated time only, you must notify EACE HQ at [email protected] so a "Presenter-Only" badge is ready for you at registration. EVERYONE, including presenters, panelists and co-presenters need a name badge to access conference functions.

Tips for Submitting Your Proposal

  1. GIVE IT TIME - A good proposal takes time to create! Set aside a few hours to review past proposals, draft out your presentation outline, and craft your title and session description.

  2. TAILOR YOUR SESSION - Increase your chances of being selected by aligning with one of our topics above and think about a format that involves the audience and stimulates discussions (instead of straight lecture).

  3. MAKE IT CATCHY - The title and description you create now will be used for all promotional materials, so consider the audience, topic area and relevance to your presentation. Use action verbs and results-oriented words. Your title must be both attention-grabbing and give a good description of your session.

  4. GET CREDIT - Sessions that are SHRM or HRCI accredited have an increased likelihood of being selected for the conference, and tend to have higher attendance. Review the guidelines for HRCI (Human Resources Certification Institute) and SHRM (Society for Human Resource Management). 

  5. SHARE TAKEAWAYS - Think about the learning outcomes. What information will attendees learn? What new insights will you cultivate? What best practices or how-to’s will you share? Answer the following: “By attending this session, attendees will gain…”

Download the Tip Sheet 


 The deadline to submit a proposal has passed. For questions regarding session presentation, please contact the Programming Committee Chairs, Joe Santacroce and Kristin Eicholtz.


Who can submit a proposal?

Anyone who has a relevant topic to share! We’ve had submissions from graduate assistants, faculty, career counselors, VPs, directors, recruiters and more. You do not need to be a member of EACE to submit a proposal.

What session topics do you look for?

We look for session proposals to cover a variety of topics including, but not limited to:

  • Assessment and Strategic Planning (best practices, new approaches to program assessment, learning outcomes, graduate outcomes)
  • Community Colleges and Small School Best Practices
  • Career Coaching and Counseling Best Practices
  • Diversity and Inclusion
  • Marketing and Technology
  • Employer Relations and Recruiting (best practices for HR recruiters, diversity recruiting)
  • University Partnerships (faculty/academic and alumni affairs/development partnerships with career centers)
  • Leadership (Methods for Career Advancement, Hiring and/or Training Best Practices, Creating Office Culture)

Where and when is the Annual Conference?

The Annual Conference will be held at the Baltimore Marriott Waterfront in Baltimore, MD, August 5-7, 2020. Conference details are available on the website here. Registration is expected to open in December.

What is the timeline for the proposal process?

  • September 25, 2019 - Call for Proposals opens
  • November 30, 2019 - Deadline for Submissions (For a limited time, the EACE Programming Committee is accepting session proposals on several key topics, listed above)
  • December 2019 through January 2020 - Programming Committee reviews proposals
  • February 2020 - Notification of acceptance

When will I know if my proposal was accepted?

Lead presenters will be notified in February 2020 on the status of your proposal and if it was accepted as a break-out session or will be offered as a speed-learning session. You will be notified if your proposal was not accepted as part of 2020 programming.

How are proposals selected?

Proposals are evaluated by the Annual Conference Programming Sub-Committee. Several key factors that influence selection include, but are not limited to:

  • Does the proposal contribute to an overall balanced assortment of topics for the conference?
  • Is the focus of the proposal/presentation clear and well-defined, and specific to EACE members?
  • Does the proposal provide educational benefit?
  • The proposal is non-commercial nor self-promoting.

How long should my presentation be?

Break-out sessions are 60 minutes, speed-learning sessions are 20 minutes.

Can I transfer my discounted conference registration?

Lead presenters may opt to transfer the complimentary registration to a co-presenter only. You must send an email to EACE Headquarters at [email protected] if you are transferring the registration to your co-presenter.

What do I need to bring?

EACE provides presenters of break-out sessions with a projector and screen, but you should bring your own laptop and adapter. 

Can I distribute handouts?

Yes, if you would like to bring your own handouts, you are welcome to do so. The majority of session presenters upload their handouts and/or presentations to the EACE Mobile App. The app was downloaded by 98% of conference attendees last year, so it is an efficient way to share your documents. Presenters will be contacted closer to the conference will details regarding uploading documents and adding your headshot to your speaker portals.

EACE does not print presenter handouts.

Who should I contact with additional questions?

2020 EACE Annual Conference Programming Co-Chairs: 

Kristin Eicholtz - [email protected]

Joe Santacroce - [email protected]