2018 Annual Conference | June 25-27 | Reston, VA

 
Exhibitor Registration
* Early Bird Deadline is April 30, 2018 *

Don't miss the opportunity to showcase your product or service at the region's premier professional development and networking event in the industry!

  • Reach your target audience and engage with more than 300 college career services and recruiting professionals.
  • Build your brand and name recognition by upgrading to an Exhibitor Sponsor Package.
  • Take advantage of the amazing value only offered by EACE. EACE offers the best value with added benefits such as the attendee list, website exposure and more!

Exhibitor booths are assigned based on date of payment and/or level of sponsorship.

Exhibitor Package

Early Bird (By April 30, 2018): $995 
Regular: $1,100

The Exhibitor Package includes the following benefits:

Annual Conference Registration

  • One 6-foot skirted table
  • One representative registration for the Annual Conference (Includes full conference registration with access to all events, sessions and social and food functions)
  • Internet access

Annual Conference Food & Beverages

  • Monday lunch
  • Hors d’oeuvres and 2 drink tickets for reception
  • Tuesday breakfast 
  • Tuesday awards luncheon
  • 2 drink tickets for the Entertainment Night
  • Wednesday brunch
  • Food and beverages during the breaks
  • Snacks in the Hospitality Suite

Annual Conference Exposure

  • One-hour session dedicated to an Exhibitor Showcase event

Access

  • Access to list of conference attendees in PDF format (this will be distributed 1 week prior to the event

Branding

  • Featured in the exhibitor section of the Annual Conference app
  • Featured on the EACE conference webpage
  • Featured in the “Tips for Your Trip” e-blast distributed to all conference attendees
 
Register Now 

Exhibitor Sponsor Package

Early Bird (By April 30, 2018): $1,500 
Regular: $1,600

Upgrade to the Exhibitor Sponsor Package and get the best exposure and value!

Annual Conference Registration

  • One 6-foot skirted table
  • One representative registration for the Annual Conference (Includes full conference registration with access to all events, sessions and social and food functions)
  • Internet access

Annual Conference Food & Beverages

  • Monday lunch
  • Hors d’oeuvres and 2 drink tickets for reception
  • Tuesday breakfast
  • Tuesday awards luncheon
  • 2 drink tickets for the Entertainment Night
  • Wednesday brunch
  • Food and beverages during the breaks
  • Snacks in the Hospitality Suite

Annual Conference Exposure

  • Opportunity to introduce 3 session presenters
  • One-hour session dedicated to an Exhibitor Showcase event

Access

  • One-year Associate membership (Value = $130) EACE membership gives you full access to benefits throughout the year, including access to our searchable member directory 
  • Access to list of conference attendees in PDF format (this will be distributed 1 week prior to the event

Branding

  • Opportunity to distribute branded promo item at registration (Value=$500) (ex. branded pens, flash drives, business cards, flyers) – Exhibitor provides items and is responsible for shipping them to the hotel 
  • Organization logo projected during the Annual Conference
  • Organization logo included in all monthly EACE Update e-blasts for the sponsorship year
  • Organization logo featured on the EACE website year-round (every single webpage including the homepage!)
  • Verbal recognition at the Annual Conference
  • Conference App Banner Ad (Value = $750) Sponsor logo/ad featured on the dashboard of the app. Last year, banners had more than 17,000 impressions! (Banner is designed by sponsor, EACE will provide specifications & upload to app) 
  • Featured in the exhibitor and sponsor section of the Annual Conference app
  • Featured on the EACE conference webpage
  • Featured in the “Tips for Your Trip” e-blast distributed to all conference attendees
Register Now 
 
 

Shipping Information

Exhibitors are responsible for any expenses associated with shipping their materials and equipment. Packages should arrive between June 20 and June 22, 2018.

Ship to:
EACE Exhibitor: "Company Name"
Hyatt Regency Reston
1800 Presidents St
Reston, VA 20190

If you are shipping materials back via UPS or FedEx please be sure to call your preferred shipper to schedule your pick up ahead of time and remember to bring your own shipping labels. 

 
 

Questions

Contact EACE Sponsorship & Exhibitor Committee co-chairs, Emily Pinette or Jeff Alston.

 

Event Registration & Cancellation Policy

To secure registration, all fees must be paid no later than 5 business days prior to the scheduled event (by June 18, 2018). Any unpaid registrations after such time will be cancelled, and individuals will be required to register on-site with payment provided immediately to attend the event. If a written cancellation request is not received by 5 or more business days prior to the event, the registrant will be liable for the entirety of the registration fee, regardless of attendance or absence from the scheduled event.

All cancellation requests must be made in writing (email to admin@eace.org).

  • An 85% refund will be granted when the cancellation request is received 10 business days prior to the scheduled event (by June 11, 2018).
  • A 50% refund will be granted if the request is received between 9 and 5 business days prior to the scheduled event (from June 12 to June 18, 2018).
  • No refunds will be granted if the request is received fewer than 5 days prior to the scheduled event (after June 18, 2018).

Any cancellation request received fewer than 10 business days prior to a scheduled event (or after the event date has passed) due to an extenuating circumstance may be reviewed by the respective committee chair(s) who in turn will recommend the appropriate refund and action to the Board of Directors.